Privacy and security are very important to us at The Student Registry. This Privacy Notice (“Notice”) is meant to help you (the “user”) understand how we at The Student Registry collect and use your data when you use our products or services on which we make this Notice available.
This Policy applies to TCT LLC, a Texas limited liability company and its affiliates and subsidiaries. The Student Registry, (collectively, “The Student Registry” “we,” “our,” and “us”). You should read this Policy carefully, it contains important information about your privacy rights and choices.
Before you use or submit any information through or in connection with the Services, please carefully review this Notice. By using any part of the Services, you acknowledge that you have read, understood and agree to the collection, use, and disclosure of your information as outlined in this Notice. To the extent allowed by law, the English version of this Notice is binding and its translations in other languages are for convenience only; in case of discrepancies between the English version of this Notice and its translations, the English version shall prevail.
If you are a resident of California, the California Consumer Privacy Act of 2018 provides you with additional rights. Please view at “California Privacy Notice” to learn more.
INFORMATION WE COLLECT
As further described below, when you use or otherwise access the Services, we collect information in multiple ways, including when you provide information directly to us, and when we passively collect information from your browser or device (e.g., by logging how you interact with our Services).
A. Information That You Provide Directly to Us:
I. Registration information:
When you register for our Services or open an account, we collect registration information, such as your name, email address and login details, your zip code, your country, your phone number (for purposes of multi-factor authentication and to provide you with important messages) and any information you choose to provide us (such as a profile picture or video).
II. Creation of your semester fundraiser:
Our payment processors also collect and maintain information related to your withdrawal of funds from any fundraiser. See more details under “Information collected by our payment processors”.
III. Setting up withdrawals:
When you are the beneficiary (or the recipient of funds from a fundraiser), we may collect information including your contact details (such as name and email address), zip code, country, your phone number (for purposes of multi-factor authentication and to send you important messages) and any information you choose to provide us.
Our payment processors collect your bank details as well as other information necessary to set up the withdrawals. See more details under “Information collected by our payment processors.
IV. Donation information:
On the Services, when you donate to a student we may collect information such as your contact details (such as name and email address).
Our payment processors collect your credit card details and other information necessary to process the donation such as your home address. See more details under “Information collected by our payment processors.
V. Communications to The Student Registry:
If you have questions about how The Student Registry handles information about you, you may contact us via email.
V1. Information Collected by Our Payment Processors
We use Stripe for payments. This payment processor may collect personal data including via cookies and similar technologies. The personal data they collect may include transactional data and identifying information about devices that connect to its services. They use this information to operate and improve the services it provides to us, including for fraud detection, loss prevention, authentication, and analytics related to the performance of its services. They operate both as processors for us and independent controllers for the information they collect directly from our users.
You can learn more about Stripe and read its privacy policy at https://stripe.com/privacy.
VII. Data from Other Parties:
The Student Registry may use vendors to improve the quality of our own user database so that we might improve our Services to you, verification and fraud prevention purposes, and as otherwise described in this Notice.
B. Information That is Passively or Automatically Collected:
I. Device & Usage Information:
When you interact with The Student Registry through the Services, we automatically receive and store certain information from devices that you use to access the Services. This information is collected passively by using various technologies, and includes the type of geolocation information, Internet browser or mobile device you use, any website from which you have come to the Services, your operating system, and location data through an IP address that identifies the city and state where you logged into the Services. The Student Registry either stores such information itself or such information is included in databases owned and maintained by The Student Registry, and/or its agents or vendors.
Information to and from Social Networking Services
Non-Essential Cookies include Cookies we use in conjunction with the Social Networking Services. One of the special features of the Services is that it allows you to enable or log into the Services via various social media applications / services, like Facebook or X, or to upload videos using YouTube APIs (“Social Networking Service(s)”). By directly integrating these services, we aim to make your online experiences richer and more personalized. To take advantage of these features, we will ask you to provide your credentials for the applicable Social Networking Service in order to log in to our Services. When you add a Social Networking Services account to the Services or log into the Services using your Social Networking Services account, we will collect relevant information necessary to enable the Services to access that Social Networking Service. As part of such integration, the Social Networking Service will provide us with access to certain information that you have provided to the Social Networking Service (for example, your name and photograph, as well as other information that you permit the Social Networking Service to share with us).
We will use, store, and disclose such information in accordance with this Notice. However, please remember that the manner in which Social Networking Services use, store, and disclose your information is governed by the policies of such third parties, and The Student Registry shall have no liability or responsibility for the privacy practices or other actions of any Social Networking Services that may be enabled within the Services. For example, if you upload a video onto your fundraiser using the mobile application for the Services, your video will be uploaded using YouTube and subject to Google’s Privacy Policy and Google’s Security Settings. You further acknowledge that if you choose to use this feature, your friends, followers, and subscribers on any Social Networking Services you have enabled will be able to view such activity. For example, if you sign on using Meta, Meta’s privacy policy and terms of service would apply to the data Meta might obtain from your activities on The Student Registry. Please visit the terms of use and privacy policy of the relevant Social Networking Service to learn more about your rights and choices, and to exercise your choice about those technologies.
OUR USE OF INFORMATION COLLECTED
The Student Registry uses the information collected from the Services in a manner that is consistent with this Notice. We may use the information that you provide (or otherwise permit the Services to access) for the following purposes:
A. Communicating With You
We use the information we collect to contact you for administrative purposes (e.g., to provide services and information that you request or to respond to comments and questions). For instance, if you contact us by email, we will use the information you provide to answer your question or resolve your problem.
We also use the information we collect to send you communications relating to the Services.
B. Text Messages:
You may agree that we can communicate with you regarding your The Student Registry account by SMS, MMS, or text message. When setting up your The Student Registry account, if you click “Send code” by “Text Message,” you agree to receive automated and nonautomated text messages related to your account from or on behalf of The Student Registry at the phone number provided. You can reply STOP to such text messages to cancel, except for automated text messages related to the security of your account. Message frequency will vary. Message and data rates may apply. In the event you change or deactivate your mobile telephone number, you agree to promptly update your The Student Registry account information to ensure that your messages are not misdirected. Please note that your wireless service carrier’s standard charges, data rates, and other fees may apply where you access the Services through a mobile device. In addition, downloading, installing, or using certain Services on a mobile device may be prohibited or restricted by your carrier, and not all Services may work with all carriers or devices.
C. Providing and Improving the Services
We use the information we collect to operate, maintain, provide and improve our Services such as enabling access to the Platform, customer support, or to complete transactions.
D. Security and Fraud Prevention
We use the information we collect to secure our Services and to verify identity, prevent fraud, and to continually improve these aspects of our Services. This includes our request for your (mobile) telephone number to conduct multi-factor authentication when you create an account and/or at the time you set up withdrawals as a beneficiary.
E. Analytics, Research and Product Development
We use the information we collect to analyze data usage trends and preferences in order to improve the accuracy, effectiveness, security, usability or popularity of our Services. We may also use the information we collect to train our artificial intelligence/machine learning models. We further use data in connection with our research on our customer demographics, interests, and behavior.
F. Customization and Marketing
We may use the information we collect for customization and marketing purposes.
G. Legal
We use information we collect to defend our legal rights, comply with state, local, federal or international laws, and to enforce our Terms of Service and this Notice.
OUR DISCLOSURE OF INFORMATION COLLECTED THROUGH THE SERVICES
There are certain circumstances in which we disclose information collected through the Services with certain other parties without further notice to you, as set forth below.
A. Business Transfers:
As we develop our business, we might sell or buy businesses or assets. In the event of a corporate sale, merger, reorganization, dissolution, similar event, or steps taken in anticipation of such events (e.g., due diligence in a transaction), user information may be part of the transferred assets.
B. Affiliates and Subsidiaries:
We disclose your personal information among The Student Registry entities, including our affiliates and subsidiaries, for purposes consistent with this Notice, such as to provide our Services including hosting; marketing and publicizing fundraisers; providing you with customer support; administering funds in connection with fundraisers; authenticating donors; sending you communications; improving services offered by the various The Student Registry entities and conducting the other activities described in this Notice.
C. Agents, Consultants, Vendors and Related Third Parties:
The Student Registry contracts with other companies to perform certain business-related functions on The Student Registry’s behalf, and we provide access to or disclose your information with these companies so they can perform services for us. Examples of such functions include marketing, mailing information, data storage, security, identity verification, fraud prevention, payment processing, legal services, and maintaining databases.
D. Unaffiliated Parties that Partner With Us or our Affiliate or Other Services You Choose to Link:
The Student Registry may disclose personal information to third parties that partner with us on various initiatives and/or that offer services you choose to link to your The Student Registry fundraiser or that are linked to a The Student Registry fundraiser to which you may donate.
E. Legal Requirements:
We may transfer, disclose and preserve your information to courts, law enforcement, governmental or public authorities, tax authorities, or authorized third parties, if and to the extent we are required or permitted to do so by law or where disclosure is reasonably necessary to: (i) comply with our legal obligations, (ii) comply with a valid legal request (such as a subpoena or court order) or to respond to claims asserted against us, (iii) respond to a valid legal request relating to a criminal investigation to address alleged or suspected illegal activity, or to respond to or address any other activity that may expose us, you, or any other of our users or members of the public to imminent harm, legal or regulatory liability, (iv) enforce and administer our Terms of Service or other policies, or (v) protect the rights, property or personal safety of The Student Registry, its affiliates, its employees, its users, or members of the public.
CHILDREN
Our Services are not designed for use by individuals under the age of 13. If you are under the age of 13 please do not use the Services and/or submit any information through the Services. If you have reason to believe that a child under the age of 13 has provided personal information to The Student Registry through the Services, please contact us at info@thestudentregistry.com, and we will delete that information from our databases to the extent required by law.
SECURITY
While no organization can guarantee perfect security, The Student Registry has implemented and seeks to continuously improve technical and organizational security measures to protect the information provided via the Services from loss, misuse, unauthorized access, disclosure, alteration, or destruction.
RETENTION OF YOUR INFORMATION
We retain your information for as long as we deem necessary for the purpose for which that information was collected and for our legitimate business operations; provided, however, that your information is only retained to the extent permitted or required by applicable laws. When we no longer need to retain your information, we will take reasonable steps to remove it from our systems and records and/or take steps to anonymize it so that you can no longer be identified from it in accordance with our internal document retention policies. When determining the retention period for your information, we take into account various criteria, such as the type of products and services requested by or provided to you, the nature and length of our relationship with you, possible re-enrolment with our products or services, the impact on the Services we provide to you if we delete some information about you, mandatory retention periods provided by law and the statute of limitations.
USERS FROM OUTSIDE THE UNITED STATES
The Platform is hosted in the United States. If you are visiting the Platform from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States where our servers are located, and our central database is operated. The data protection and other laws of the United States and other countries might not be as comprehensive as those in your country, and data may be accessible to law enforcement and national security authorities under certain circumstances.